Signature Mineral
Get Approval Signatures on Hard Copies of All Baseline Documents
When I run a project, I want to get approval signatures on hard copies of all baseline documents.And, if at all possible, I want to get those signatures in person, face to face. I know that email signatures are an accepted thing these days but there is a reason that I like hard copy signatures. The main reason that I want signatures rather than getting an agreement by email is because I use the time for getting the signature to help me to get commitment from the person signing. In addition, I want to make sure that the person signing the document understands what their responsibilities will be when they have signed the document.
So, I make sure that we walk through the document before I get the signature. I feel like I can get more of a commitment from the person by having him or her actually sign. I also want to make sure that they have reviewed the document because I don't know how many times a person approves by email a document that he or she hasn't read. By all means, you should use email to pass the document around for review and comment. But when it comes down to getting it agreed, print a hard copy version and meet with those that must sign it to get their signature. I have even had a meeting of all the signatories where I presented the final of the document and then passed it around for signature. I've done this with Business Cases, Requirements Documents, Project Management Plans, etc. Once the document is signed why not have a celebration. Pop open a bottle of....mineral water or something.
When I was one of 9 Program Directors of a major change program for one of the high street banks in London, we each had to get a Business Case approved once a year on the 3 year Program. Approval meant getting the signatures of a large number of senior managers. All of the Program Directors and various support staff met once a week on a Thursday Morning from 8:30 to 10:30. The day after I was the first successful Program Director to get my Business Case approved, I showed up at the Thursday Meeting, announced that we had been successful in getting the Business Case signed and my PA proceeded to haul in a few bottles of Champagne and Orange Juice and we celebrated the occasion throughout the meeting with a number of Bucks Fizzes. Judging how well the meeting went, we all felt that it was something we should do more often. Get hard copies of documents signed, get commitment, and celebrate. Life is short, let the good times roll,
About the Author
Richard is CEO of Inspiration Systems Inc. Check out his book and CD Program at
http://www.buymorreale.com
. Book Richard to speak at your next meeting or conference, train your project managers to make their certification work better for them or rescue a project that might be causing you trouble. Put Richards many years of experience to work for you. richard@richardmorreale.com or 336 499 6677.
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